Maintenance & Repairs Plan

Create a detailed inventory of all assets in the building, including electrical systems, plumbing, elevators, roofing, and other equipment.

Conduct a thorough assessment of the current condition of each asset to identify potential issues and prioritise maintenance needs.

Develop a comprehensive schedule outlining regular maintenance tasks for each asset. This may include daily, weekly, monthly, quarterly and annual tasks.

Specify the frequency of tasks based on manufacturer recommendations, usage patterns, and the criticality of each asset.

Document specific procedures for each preventive maintenance task. Include step-by-step instructions, safety precautions, and recommended tools or materials.

Clearly define responsibilities, assigning tasks to specific personnel or external service providers.

Outline protocols for addressing unexpected breakdowns or emergencies. Establish a clear communication plan and ensure that our response teams are available 24/7 if needed.

Develop a budget for maintenance activities, including costs for routine inspections, preventive maintenance, and potential repairs or replacements.

Schedule regular reviews of the maintenance plan to assess its effectiveness and identify areas for improvement.

Update the plan as needed to reflect changes in equipment, occupancy patterns, or regulatory requirements.